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Advisors Resources

Student Group Advisors

If you are currently advising one of our 120 clubs or organizations, thank you! The time and effort that you dedicate to your student group is greatly appreciated by the Office of Student Engagement (OSE). We also know that the students you advise greatly appreciate the time, commitment and effort you commit to that extra-curricular experience.

To serve you better, OSE has listed a handful of recommendations below that should help make your advising experience more effective and ultimately more rewarding. Understanding your role and how to effectively support our student groups can make the experience more meaningful, which in turn can have a positive impact on everyone involved with the club or organization.

As you navigate your club or organization advising experience, OSE encourages you to contact us office whenever you have a question, concern or idea. Advisors can call 732-571-3586 anytime during regular business hours, Monday-Friday 8:45 am to 5:00 pm when you have a question. Advisors are also able to email OSE (activities@monmouth.edu) should they wish to communicate with OSE electronically. Finally, we always welcome advisors to stop by OSE during regular business hours if they have a question or need assistance. OSE is located in the Division of Student Life suite, located on the second floor of the Rebecca Stafford Student Center.

Advisor FAQS

How often does my club/organization need to submit a roster to OSE?

All clubs, sport clubs, fraternities/sororities must submit a complete roster to OSE as the beginning of each semester.

My club/organization plans to use the funding it received. How do I assist them in making purchases?

When a club or organization plans to spend some of the funding it received from SGA, the first conversation that should take place is with Kathy Dabney from OSE. Kathy coordinates the initial review of any and all proposed expenditures that a student group wishes to make.

How involved do I need to become in advising my student group?

Ideally, OSE recommends that advisors make a regular effort to attend club meetings and/or find time to meeting on a consistent basis with the club leadership team. Our clubs and organizations are often eager to have an advisor who wants to take an active role in mentoring, guiding and supporting the work that your club intends to do.

Are there specific responsibilities that clubs need to follow?

If your group received annual funding from SGA, then it will need to participate in both the fall and spring involvement fairs, take part in the fall open house and send members of the club or organization to the spring leadership conference fall Monmouth Leads.

Can I meet with one of the staff members of OSE if I ever have a question?

Absolutely! In fact OSE encourages our club and organization advisors to stop by OSE whenever they have a question or need help.

Resources

  1. Assist officers in understanding their duties, developing programs and plans, organizing projects, and making appropriate transitions when welcoming new student leaders into the group.
  2. Be a resource for the students, especially regarding understanding college policies, procedures, regulations and services.
  3. Club Sports advisors should be familiar with Jon Cascone, Director of Recreation, for any needs at by emailing him at jcascone@monmouth.edu.
  4. Ensure that the continuity of the organization is preserved through a constitution, minutes, files and any relevant traditions.
  5. Travel with the organization, if possible, for conferences, competitions or trips.
  6. Consult with other appropriate University offices when problems arise with the student organization.
  7. Ensure that the club or organization is appropriately using any University funding it receives from SGA or another campus partner.
  8. Recognize that as a student organization advisor, you are classified as a Campus Security Authority. Advisors must understand the Clery Act and Title IX. Information can be found under resources.
  9. Work with the Office of Student Engagement to obtain contracts and vendor information in time for the event. Remember students may not commit to a contract. Student organization advisors and students are not permitted to sign contracts. All contracts must be reviewed by the University’s Office of the General Counsel before being signed by the Vice President for Student Life.