Training

1. All Monmouth University employees shall be trained in the elements of the University’s Emergency Action Plan by the Director of Compliance/Risk Manager. The plan will be reviewed with each employee covered by the plan:
   1. When the employee is initially assigned to the job;
   2. When the employee’s responsibilities under the plan change; and
   3. When the plan has changed.

I. Pre-Emergency Planning and Coordination With Outside Agencies

The following are the ways in which the University will work with external emergency response authorities in the event of a fire, bomb threat, chemical spill, or accident requiring outside assistance:

1. The Monmouth University Chief of Police, or his/her pre-appointed alternate, is designated as the University’s Emergency Management Coordinator (EMC) for emergency situations.
   
   The Chief, or his/her pre-appointed alternate, shall be responsible for coordinating all emergency response activities with outside agencies.
2. In the absence of the EMC, or his/her pre-appointed designee, the Incident Commander shall serve as the point of contact. The Incident Commander is the highest-ranking police department employee in charge on any given eight-hour work shift.
3. The Emergency Management Coordinator and/or Incident Commander shall act as a liaison with the following emergency response authorities:
   1. West Long Branch Emergency Medical Service: (911 or 732-229-5000).
   2. West Long Branch Fire: Monmouth County Dispatcher: (911 or 732-577-8700).
   3. West Long Branch Emergency Management Coordinator: (732-229-1756 or 732-904-6723).
   4. Long Branch Fire Department (732-222-1000).
   5. Oakhurst Fire Department and Oakhurst First Aid: Monmouth County Dispatcher (911 or 732-577-8700).
   6. Emergency Planning, Monmouth University Police Department: (732-571-4444).
   7. Monmouth University Health Center: (732-571-3464).
   8. Monmouth Medical Center Emergency Room: (732-923-7300).
   9. Veolia Environmental Services: (800-431-2387 or 973-347-7111).
4. A list of phone numbers for the above agencies and a copy of this Plan have been placed by the phones in the following locations:
   1. Monmouth University Police Dispatch; and
   2. Facilities Management Dispatch.
5. Response to any of the above mentioned situations will be as per the Incident Command System (ICS) and the National Incident Management System (NIMS).

II. Personnel Roles, Lines of Authority, Training, and Communication

1. Roles and Responsibilities
   1. The following outlines the roles of key emergency response personnel at the University to include lines of authority, level of training, appropriate response, and methods of communication during an emergency:
      • a. The EMC, or his/her designee, shall coordinate emergency response operations at the University.
        1. He/she shall act as a liaison between the University and external emergency response authorities during an emergency.
        2. In the event of his or her absence, the Incident Commander shall assume the duties of EMC.
      • b. The Incident Commander shall perform all necessary duties as required by the nature of the incident until relieved by either the EMC or external emergency response authorities.
      • c. The Director of Compliance/Risk Manager shall be the contact person for employees and regulatory agencies/ authorities that have questions about emergency response and environmental health and safety concerns at the University. Any media or public inquiries shall be immediately referred to Tara Peters in University Marketing and Communications (732-887-2920). University personnel are not authorized to make any statement to the press or news media.
        1. The Emergency Action Plan shall be available on the University website. The Director of Compliance/Risk Manager shall also provide a copy of the Emergency Action Plan to employees upon request.
        2. He/she shall coordinate all training requirements, reporting requirements, contacts with regulatory and external agencies, and overall administration of the Emergency Action Plan.
        3. The Director of Compliance/Risk Manager shall, in addition, conduct and record critiques of all response actions and exercises in conjunction with the EMC.
      • d. The EMC, possible Incident Commanders, and the Director of Compliance/Risk Manager shall receive training to competently carry out their required duties as listed above and in addition have competency in the following areas:
        1. Know and be able to implement the Monmouth University Incident Command System;
        2. Know how to implement the Monmouth University Evacuation and Emergency Action Plans;
        3. Be able to facilitate the Emergency Bomb Threat Procedure; and
        4. Be familiar with the Monmouth University Hazard Communication and Chemical Hygiene Plans.

III. Critique of Response and Follow-Up

1. The Director of Compliance/Risk Manager shall, in addition, conduct and record critiques of actual response actions and exercises in conjunction with the EMC.
2. A follow-up meeting shall be held after any emergency situation covered by this plan at the University. Each employee’s performance will be evaluated, and suggestions, for improvement will be made where necessary.

IV. Annual Review

This plan shall be reviewed annually and updated as necessary.