The University recognizes the importance of balancing work responsibilities with family and other interests. Benefits eligible employees (“employees”) are granted paid annual leave (vacation), which accrues at various rates depending on employment category and/or length of service.
The University’s annual leave year (vacation year) is from July 1 through June 30 of the following year. The amount of leave is prorated when an employee works less than 52 weeks. While it is important for employees to make full use of the vacation time to which they are entitled, it is also important for managers to be able to schedule work assignments and coverage during employee absence. To ensure that such planning is possible, employees are expected to request authorization to use annual leave in writing at least 10 days in advance whenever possible. Managers are expected to approve requests for vacation provided that it does not interfere with the workload of the department.
Regular part-time employees in benefits-eligible positions receive prorated vacation according to hours worked. Employees are not eligible to use annual leave until the successful completion of the initial review (probationary) period. Annual leave is not accrued for unpaid hours or leave of absence without pay.
Employees will begin accruing annual leave on their anniversary date each month but depending on employee type may not be able to utilize such vacation time per their collective bargaining agreement or employee handbook.
Employees who are members of a collective bargaining unit should review the collective bargaining agreement for additional leave information and requirements.
Unused Vacation Time
The University encourages employees to use their vacation leave during the year in which it is accrued. If an employee has accrued vacation remaining at the end of the vacation year (June 30), they can carry over up to a maximum of 1.5 of what they accrue into the next vacation year. Any days remaining in excess of the allowable carry over days will be forfeited as of June 30 and not carried forward.
Termination of Employment
Employees with unused vacation accruals, who are current with their timesheets at the time of their last regular payroll, will receive payment for accumulated unused annual leave, up to a maximum of 1.5 times of their annual accrued days. Unused sick and/or personal days are not compensable.
Change in Employment Status
If an employee transitions from a position that accrues vacation time to a position that is not eligible for vacation accruals, any available accrued vacation leave will be reimbursed up to a maximum of 30 days. Any balance above the allowed reimbursable amount will be forfeited.