Special Occasion Photo Application | Conference and Event Services

To be completed no more than 6 months in advance. Please complete this form in its entirety.

Read the Rules & Regulations thoroughly.

Special Occasion Photo Request Details

Reservation is 1 Hour
Special Occasion Date*
MM slash DD slash YYYY
Requested Photo Time*

: Hours

Minutes

AM/PM
Contact Information of Photographer*
Names of Couple*
Connection to Monmouth University
- Alumna
- Non-Alumna
- Parent is Alumnus
Alumna Information*
Please provide the alumna’s Name and Year of Graduation (If before 1990, please provide MU Student ID#)
Mailing Address*
Street Address City State / Province / Region ZIP / Postal Code
Phone*
Email*
Location of Requested Pictures*
- Great Hall: Inside building ($250)
- Great Hall (Inside) + Erlanger Gardens (Outside) ($400)
- Erlanger Gardens: Outside building ($150)
- MU Library (formerly Guggenheim summer Cottage): Outside building ($150)
Consent*
I agree with the rules, regulations and policies
I, the undersigned, do hereby agree that I have read, understand and agree to the rules and regulations stated on this application. The Undersigned hereby agrees to release, hold harmless and indemnify Monmouth University, its officers, directors employees, agents, and students from and against any and all claims and liability for losses or damage to property or injuries to persons, including claims, demands, judgments, costs, damages, expenses or similar liability (including reasonable attorneys’ fees and costs of litigation) whatsoever occasioned in whole or in part by or resulting from the acts or omissions or willful misconduct of the undersigned, its entire party, photographers, guests, contractors, licensees and invitees arising out of or related to the activities of the scheduled photo session, except to the extent that such personal injury or property damage is caused solely or in part by the gross negligence or willful misconduct of Monmouth University. The undersigned shall be responsible for any damage caused to Monmouth University’s property as a result of his/her, the entire party’s, photographers’, contractors, licensees, invitees, and/or guests’ activities conducted during the photo session and for any direct extraordinary custodial fees resulting from the use of the facilities.
Signature*
Date
MM slash DD slash YYYY
Comments
This field is for validation purposes and should be left unchanged.

Rules and Regulations

Reservations are not accepted more than 6 months in advance. Monmouth University reserves the right to book other events on the same date and time as scheduled photo session.
Arriving more than fifteen minutes after scheduled time may result in loss of your photo session reservation if other parties or events are scheduled. Each photo session reservation is 60 minutes in length. Monmouth University reserves the right to charge an administrative fee of $100.00 per hour or part thereof if undersigned and their guests have not left the booked location by the end of your reservation.
West Long Branch Ordinances restrict the consumption of alcoholic beverages on campus. MUPD are authorized to and will enforce violations.
Parking instructions will be provided in the letter of confirmation. It is your responsibility to provide your transportation company with the letter and parking instructions so the driver avoids parking in restricted areas which could cause delays.
The University reserves the right to assign personnel it deems necessary to clean or repair any damages that remain after your party’s departure. Any expenses related to cleaning/damages as result of photo session are the responsibility of the individual listed below.
A security deposit of $200.00 is required for ALL reservations. The deposit will be held against the below-listed credit card. The security deposit may be retained by MU if there are cleaning charges or damages related to the reservation. Monmouth University reserves the right to seek additional remuneration if cleaning charges or damages related to event exceed the security deposit.
Any unforeseen events—such as war, national emergency, labor dispute, fire, casualty, natural disaster, pandemic/epidemic, power failure, etc.—beyond the control of the University might cause the University to cancel the reservation. In such case, Monmouth University has no obligation or liability whatsoever other than to return the permit fee.
The permit fee is non-refundable. Sessions take place regardless of weather conditions.

Important Note

Completion of an application does not secure or confirm a photo reservation.

If the application is approved, you will receive a confirmation letter from the University.

Monmouth University
Conference Services and Special Events
Phone: (732) 571-3473
Email: events@monmouth.edu

Special Occasion Photo Request Details

Reservation is 1 Hour

Rules and Regulations

Important Note