Reserving Meeting Space
MU Employees seeking to reserve space for an in-person meeting on behalf of your department can request space by visiting events.monnmouth.edu. Here, you can browse for space and track all of your reservations in one place.
If you are looking to reserve space for a meeting and that space is not viewable on events.monmouth.edu, please send an email to events@monmouth.edu and our office will see if that space is in fact reservable and available. When sending the request, please include:
- Room Choice (and an alternate)
- Date and time preferred
- Meeting Purpose
- Number of attendees (include internal vs. external attendee breakdown)
Planning to hold an event on campus?
If your department is interested in holding an event on campus, regardless of size, it is important to follow the below steps to ensure a successful event.
STEP ONE: Request Space
You can follow the steps above to request the use of most spaces on campus, however you will need to contact Conference Services and Special Events for spaces not included in our online reservation system (Pollak Theatre, Woods Theatre, Great Hall, etc). If your event is using multiple spaces and/or being held over mutliple days, we encourage you to connect with Kristin Nardini in our office who can help identify best dates and availablity of your preferred spaces. She can be reached at 732.571.3473. Our office can also let you know what other events are taking place the same time as your preferred dates so you can avoid conflicts or parking challenges on campus. Once you have secured your space, you can continue on with the planning process.
STEP TWO: Request Support Services
- Event Space Set-Up: To request a special set-up in your reserved space, please visit maintenance.monmouth.edu to complete a work order. Please be sure you have reserved your space with enough time for Facilities to set-up your space AND time to break it down following your event.
- Catering Services: Gourmet Dining is our exclusive food service provider on campus and offers a vast array of catering options inclusive of special dietary needs. To place a catering order for your event, please use the E-Cater system or contact the Gourmet Dining Catering Team directly at 732.263.5608. If your are interested in having alcohol at your event, this must be coordinated directly with Meg McGowan, Manager of Special Events. She can be reached at 732.571.3473 and can walk you through the application and approval processes in place.
- Multimedia Services: Will your event require multimedia equipment that is not built into your space? For example, microphones, etc? If so, please place a helpdesk ticket for any required media equipment for your event by sending an email to helpdesk@monmouth.edu with your event details. Please note that theatre spaces often require sound and lighting technicians to assist with media production. It is best to contact our Media Operations team directly to discuss media needs in these spaces or any other special requests. They can be reached at 732.571.3466.
- Custodial Support: If your event is of significant size, occurs after 4pm Monday-Friday or on a Saturday or Sunday, your event will require custodial support from our Facilities Management area. Please contact Kara Sullivan, Director of Building Services and Facilities to discuss your event and help determine custodial coverage required. Please do so at least two weeks prior to your event to meet scheduling requirements.
- Insurance and Liability: If your event is open to the public or has guests attending from off campus, it is best to connect with our Office of Compliance to determine if any insurance coverage or waivers are required to hold your event on campus. Please contact Michael Wunsch, Director of Environmental, Health and Safety, at 732-263-5355.
If you have any other questions about holding an event on campus, please feel to contact the Office of Conference Services and Special Events at events@monmouth.edu or 732.571.3473. Happy Planning!
IMPORTANT: If you are planning to partner with an external professional organization and co-sponsor an event, the University may enter into a contract for space, etc directly with the external organization and require insurance coverage. The external organization would be required to pay all direct costs (catering, personnel support, etc) and on-site support would be required by the co-sponsoring department. Please follow STEP ONE above and then complete the Cosponsor Event Form found on the MU Portal.
Request for Additional Classroom Space – MU Faculty
If you are seeking to reserve classroom space related to your in-person class, please contact the Registrar’s Office via email to Stephanie Ambrozy sambrozy@monmouth.edu. Please include room choice, your course title and course number/section, the dates/times you would like space reserved and the number of students that will be in attendance.