Main Menu

  • The Graduate Assistantship Program

    The Graduate Assistantship program provides on-campus employment in a variety of settings to eligible graduate students. Applications are available using e-FORMS, which are accessible from the WEBstudent menu.

    To be considered for a graduate assistantship, you must meet all of the conditions described below. If you should qualify, and are a current student please submit the Graduate Assistantship e-FORM, together with your most recent resume, for consideration. If you are not a current student and wish to be considered for an assistantship please complete the Application for Graduate Assistantship form and forward it to the Office of the Graduate School as indicated below.

    For further information, please contact the:

    Office of the Graduate School
    Wilson Hall, Room 210
    Monmouth University
    West Long Branch, NJ 07764-1898
    Fax: 732-571-7573
    Phone: 732-571-7550

    Applications for the Fall semester are due by May 1; for the Spring semester, November 1.

    Requirements for a Graduate Assistantship

    1. An incoming graduate student must be duly matriculated in a program and have a GPA of not less than 3.0 in his/her undergraduate education.
    2. After having matriculated in a program (for one or more semesters), a graduate student must have a GPA of not less than 3.0 in his/her graduate courses.
    3. International graduate students - Monmouth University does not offer graduate assistantships to first semester international graduate students. Please consult the “Handbook for International Students and Scholars” (available from the Office of International Student Services).
    4. Education majors may not hold a graduate assistant position during a semester of student teaching.
    5. A student may be awarded an assistantship for a maximum of 9 credits or the actual credits registered (whichever is smaller). Graduate assistantships are compensated according to a rate scale based on credits. For example, a student awarded a 9 credit assistantship will perform tasks that occupy approximately 20 hours per week for a fifteen-week semester (300 hours) and will receive compensation equal to the cost of 9 credits plus 15% to cover Social Security and other mandatory tax contributions. Tuition payments and applicable deductions will be withheld from the student's pay and will be applied directly to the student's Accounts Receivable account. Please note that a graduate assistantship does not cover fees such as: comprehensive fees, laboratory fees, graduation fees, etc.
    6. If a graduate assistant is also receiving a graduate scholarship, then the sum of the scholarship amount and dollar equivalent of the graduate assistantship should not exceed the student’s tuition for a semester.
    7. Graduate assistants must be registered for the semester that they are receiving the assistantship (i.e. graduate assistants cannot credit hours worked in one semester toward tuition for another semester).
    8. Upon receipt and acceptance of a graduate assistantship position, the student is responsible for the completion of:
      • Approval and Acceptance Form The Approval and Acceptance form must be completed by the sponsoring department and the student for each semester. These forms must be completed and returned to the Graduate School Office in order for the graduate assistantship to be processed.
      • PLEASE NOTE: A W-4 and I-9 form must be received with the completed Approval & Acceptance Form. Graduate assistantship awards cannot be processed without the completion of these forms. Delay in completion of the I-9 may cause reduction of the graduate assistantship amount.
      • W4 FORM: The graduate assistantship award is taxable.
      • I-9 FORM: Requires the presentation of:
        • Two forms of identification
          1. (i.e. a U.S. passport, U.S. driver’s license or government issued photo ID
          2. AND
          3. a Social Security card or an original copy of birth certificate)
        • for International Students:
          1. passport, Social Security card, I-20 and I-94 forms
    9. Assistants will be expected to work on campus during the hours scheduled by the sponsoring department.
    10. A new application/resume is required for each semester that you wish to be considered for an assistantship, by the above deadlines. Applications are not renewed automatically.
    11. The Office of the Graduate School Dean should be promptly notified if an application has to be withdrawn.