Refunds, upon withdrawal from summer sessions, will be made according to the policy stated below:
Tuition and fees, including room and board fees, will be refunded
upon complete withdrawal from all semester courses according to the
policy stated below:
Students who withdraw completely from the University after the
opening of classes will receive 100 percent refunds (less a $500
cancellation fee as detailed in the Housing Contract) through the end of
the first week of the semester. Students who withdraw completely after
the first week of the semester will receive pro-rata refunds (less a
$500 cancellation fee as detailed in the Housing Contract) calculated on
the basis of days enrolled through the sixtieth percent point in the
semester. Example: For a semester consisting of 75 days, the sixtieth
percent point would be the forty-fifth day. Note that weekends are not
included toward days counted. Please refer to the course schedule
booklet for semester start and end dates. Withdrawals after the sixtieth
percent point in the semester are not eligible for refunds.
All refunds will be based on the official date of withdrawal, which
is the date the completed withdrawal form or an e-mail message (e-mail
must be from the student’s University Hawkmail account and sent to (email@example.com)
is received by the Office of the Registrar. The University encourages
students to make notification of withdrawal in writing; however, verbal
communication in the form of a phone call to the office will be accepted
within the following guidelines:
Pro-rata percentages are applied against tuition, comprehensive fee,
lab fee, orientation fee, and room and board fees (less a $500
cancellation fee for students who have contracted for housing). The
resulting amount is then compared to any student payments that may have
been made with the difference being the amount still due the University
or the amount available to be refunded. There will be no refunding of
monies paid for health insurance, books, supplies, damages, fines, or
other fees not mentioned above. Any amount available for refund will be
returned to its sources. Federal Title IV aid, state aid, and University
aid will receive refunds prior to any refund being paid to the student.
Under new regulations that implement the Higher Education Amendments
of 1998, students who completely withdraw from the University are
responsible for repaying the unearned portion of loans and grants
received in excess of charges to their student account directly to the
Federal Government. Failure to return unearned grant funds to the U.S.
Department of Education may result in the student becoming ineligible
for financial aid in future academic years. Students who have been
advised that they have unearned grant funds should contact the Office of
Financial Aid, 732-571-3463, for information regarding making repayment
arrangements with the U.S. Department of Education. Loans are to be
repaid by the student in accordance with the terms of their promissory
If the amount of aid credited to a student’s account at the time of
withdrawal is less than the amount of aid earned based on the proportion
of the semester that the student was enrolled, a post-withdrawal
disbursement of aid can be made. If there are outstanding charges on the
student’s account, the University will make the post-withdrawal
disbursement to the student’s account. If there are no outstanding
charges on the student’s account, the University must notify the student
regarding the availability of the post-withdrawal disbursement. The
student must inform the University within 14 days of this notification
as to whether the student wishes to receive the post-withdrawal
disbursement. No post-withdrawal disbursement will be made unless the
University receives a response from the student within this time frame.
All refunds will be based on the official date of withdrawal, which
is the date the completed withdrawal form is received by the Office of
the Registrar. E-mail or verbal communication will not be accepted for
communicating partial withdrawals to Office of the Registrar. Only the
completed withdrawal form will be accepted.
Full-time undergraduate students who are registered for 12 to 18
credits in the semester are not entitled to any refund when withdrawing
from one or more, but not all, courses after the first week of the
semester. If the student drops below 12 credits prior to the end of the
first week of the semester, the student’s status will be changed to
part-time, and the student will be billed at the per credit rate.
Full-time undergraduate students should note that enrolling for less
than 12 credits may affect eligibility for financial aid. Those students
who are registered for credits in excess of 18 will be entitled to
refunds for tuition paid for credits in excess of 18 according to the
partial withdrawal refund schedule for part-time undergraduate students
and graduate students which follows below.
Part-Time undergraduate students and all graduate students who
withdraw from one or more courses during the semester while remaining
registered for one or more courses are entitled to 100 percent refunds
on the courses dropped if the courses are dropped during the first week
of the semester or on the day following the first class meeting. Fifty
percent refunds will be given if a student withdraws from a course
during the second week. Withdrawals after the second week are not
eligible for refunds.
Students who change housing and/or board arrangements during the
semester while continuing as students at Monmouth University are
eligible only for such refunds (less a $500 cancellation fee as detailed
in the Housing Contract) as established by the Office of Residential
Life. Further information on this process is available from the Office
of Residential Life at 732-571-3465.
Residents who officially withdraw from housing during the first
seven calendar days of the semester will be entitled to a pro-rated refund of
room and board. This amount is based upon the date the resident officially
checks out of their housing assignment and returns their keys. A $500
cancellation fee will be applied as detailed in the Housing Contract.
Students may retain their Residential Meal Plan if they choose.
Residents who withdraw from housing during the second full week of residence
(calendar days 8 to 14) of the semester will be entitled to a seventy-five
percent room charge refund less a $500 cancellation fee as detailed in the
housing contract. Meal plans will be refunded at 86%, reflecting two weeks of
use. Students may retain their Residential Meal Plan if they choose.
Residents who withdraw from housing during the third full week of residence
(calendar days 15 to 21) of the semester will be entitled to fifty percent room
charge refund less a $500 cancellation fee as detailed in the housing contract.
Meal plans will be refunded at 80%, reflecting three weeks of use. Students may
retain their Residential Meal Plan if they choose.
Withdrawals after the third week (calendar days 22 forward) are not eligible
for room and board refunds