For Withdrawals – Summer Sessions
Refunds, upon withdrawal from summer sessions, will be made according to the policy stated below:
- Students who withdraw from a four-week or six-week summer session within the first week of the session will receive 100 percent refunds. Withdrawals after the first week are not eligible for refunds.
- Students who withdraw from a nine-week or twelve-week summer session within the first week of the session will receive 100 percent refunds. Fifty-percent refunds will be given if courses are withdrawn in the second week. Withdrawals after the second week are not eligible for refunds.
For Complete Withdrawals—Fall and Spring Semesters
Tuition and fees, including room and board fees, will be refunded upon complete withdrawal from all semester courses according to the policy stated below:
Students who withdraw completely from the University after the opening of classes will receive 100 percent refunds (less a $500 cancellation fee as detailed in the Housing Contract) through the end of the first week of the semester. Students who withdraw completely after the first week of the semester will receive pro-rata refunds (less a $500 cancellation fee as detailed in the Housing Contract) calculated on the basis of days enrolled through the sixtieth percent point in the semester. Please refer to the Registration Information online for semester start and end dates. Withdrawals after the sixtieth percent point in the semester are not eligible for refunds.
All refunds will be based on the official date of withdrawal, which is the date the completed withdrawal eFORM or an e-mail message (e-mail must be from the student’s University e-mail account) sent to the Office of the Registrar (OR). The University encourages students to make notification of withdrawal in writing as outlined above; however, verbal communication in the form of a phone call to the OR will be accepted within the following guidelines:
- The call must be made during business hours (Monday through Friday, 9 a.m. to 5 p.m.).
- The call must be communicated by the student (not a parent or designate) directly to the OR personnel. Voice messages will not be accepted.
- The student must provide name, last four digits of his or her social security number, and his or her unique Monmouth student ID number.
- Telephone withdrawals will be confirmed by the OR.
- The student is responsible for ensuring that the withdrawal is communicated to the OR.
- International students cannot use e-mail or telephone contact with the OR. International students must coordinate registrations and withdrawals with the Office of International Student Services.
Pro-rata percentages are applied against tuition, comprehensive fee, lab fee, and room and board fees (less a $500 cancellation fee for students who have contracted for housing). The resulting amount is then compared to any student payments that may have been made with the difference being the amount still due the University or the amount available to be refunded. There will be no refunding of moneys paid for health insurance, books, supplies, damages, fines, or other fees not mentioned above. Any amount available for refund will be returned to its sources. Federal Title IV aid, state aid, and University aid will receive refunds prior to any refund being paid to the student.
Important Notice for Students with Federal Student Financial Assistance
Students who completely withdraw from the University may be responsible for repaying the unearned portion of loans and grants received in excess of charges to their student account directly to the federal government. Failure to return unearned grant funds to the U.S. Department of Education may result in the student becoming ineligible for financial aid in future academic years. Students who have been advised that they have unearned grant funds should contact the Financial Aid Office, 732-571-3463 or finaid@monmouth.edu, for information regarding making repayment arrangements with the U.S. Department of Education. Loans are to be repaid by the student in accordance with the terms of their promissory note.
If the amount of aid credited to a student’s account at the time of withdrawal is less than the amount of aid earned based on the portion of the semester that the student was enrolled, a post-withdrawal disbursement of aid can be made. If there are outstanding charges on the student’s account, the University will make the post-withdrawal disbursement to the student’s account without prior authorization from the student. If there are no outstanding charges on the student’s account, the University must notify the student regarding the availability of the post-withdrawal disbursement. The student must inform the University within 14 days of this notification as to whether the student wishes to receive the post-withdrawal disbursement; no post-withdrawal disbursement will be made unless the University receives a response from the student within this time frame.
For Partial Withdrawals—Fall and Spring Semesters
All refunds will be based on the official date of withdrawal, which is the date the completed withdrawal eFORM is received by the Office of the Registrar (OR). E-mail or verbal communication will not be accepted for communicating partial withdrawals to OR. Only the completed withdrawal eFORM will be accepted.
Full-time undergraduate students who are registered for twelve to eighteen credits in the semester are not entitled to any refund when withdrawing from one or more, but not all, courses after the first week of the semester. If the student drops below twelve credits prior to the end of the first week of the semester, the student’s status will be changed to part-time, and the student will be billed at the per-credit rate. Full-time undergraduate students should note that enrolling for fewer than twelve credits may affect eligibility for financial aid. Those students who are registered for credits in excess of eighteen will be entitled to refunds for tuition paid for credits in excess of eighteen according to the partial withdrawal refund schedule for part-time undergraduate students and graduate students, which follows below.
Part-time undergraduate students and all graduate students who withdraw from one or more courses during the semester while remaining registered for one or more courses are entitled to 100 percent refunds on the courses dropped if the courses are dropped during the first week of the semester or on the day following the first class meeting. Fifty-percent refunds will be given if the courses are withdrawn from during the second week. Withdrawals after the second week are not eligible for refunds.
Housing Contract: Refund Schedule
Students who change housing and/or board arrangements during the semester while continuing as students at Monmouth University are eligible only for such refunds (less a $500 cancellation fee as detailed in the Housing Contract) as established by the Office of Residential Life. Further information on this process is available from the Office of Residential Life at 732-571-3465 or Reslife@monmouth.edu.
Appeal Policy for Refunds
Appeals for exceptions to the Refund Policy should be made in writing to the Assistant to the Vice President of Finance for Student Financial Appeals within one year of the beginning of the semester in question. Information about this process is available from the Office of the Vice President of Finance at 732- 571-3427. Further information or explanation of the refund policy is available from the Office of the Bursar 732-571-3454 or bursar@monmouth.edu.
Students filing appeals for exceptions to the University Refund Policy are advised that there is a possibility that the amount of Financial Aid they may receive, or may have received, may be adversely affected. Students are advised that it is their responsibility to meet with a representative from the Financial Aid Office to see how filing an appeal will affect their financial aid package.